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Meeting/Study Rooms: Penrose Library

Address: Penrose Library - 20 N. Cascade Ave., Colorado Springs, CO 80903 - map it!
Phone: (719) 531-6333
Wireless: Free - 1 gbps
Parking: Metered parking: $.25 for 30 min. Mon. - Sat., 10 a.m. - 6 p.m.
Floor Plan

Penrose Library Meeting/Study Room Policy

Carnegie Reading Room

Reservations can be made for once per week, up to six months in advance, and 48 hours before the meeting date.

Room Capacity: 100

Hours: Same as library hours. Closes 30 minutes prior to library closing.

Setup:
Library staff will set up the room according to set up specified on the meeting room reservation form. Meeting Room Setups.

Equipment:
Provided at no charge if available

  • Easel
  • Podium/Microphone
  • Whiteboard (Markers and erasers not provided.)
  • Flipchart
  • LCD Projector
  • Laptop
  • Screen
  • DVD/TV
  • Overhead projector (requires transparencies)

Food:
Food and non-alcoholic beverages are allowed in this room.

  • Dry snack foods and covered non-alcoholic beverages are permitted as long as the room is left clean after the meeting.
  • A non-refundable $50 fee must be paid for having food other than covered non-alcoholic beverages and dry snacks in the room.
  • The group is responsible for tidying up the room after the meeting. If cleaning is required after the meeting, an additional $50 charge will be assessed.
  • Cooking, warming or heating food in the room is prohibited.
  • The Library does not provide supplies and equipment for serving beverages and snacks.
  • Preferred caterers

Room Usage Fee: None

Cancellations:
Please Contact the Meeting Room Coordinator, or call (719) 884-9827.
Groups that fail to cancel a reservation three business days in advance or groups that do not show up on the reserved date can be denied future access to Library meeting rooms, and the groups that paid for the outside of the normal meeting room hours will not receive a refund.

Reservations

This room requires approval for use. Check availability here, then contact the Meeting Room Coordinator, or call (719) 884-9827 to reserve.

Aspen

Reservations can be made for once per week, up to six months in advance, and 48 hours before the meeting date. You will need a valid library card and a PIN to reserve this room.

Room Capacity: 25

Hours: Same as library hours. Closes 30 minutes prior to library closing.

Setup:
These rooms will be set for classroom seating as a default. The group can rearrange the chairs and tables, but when the meeting is over, the group must return the setup to classroom style.

Equipment:

  • Whiteboard (Markers and erasers not provided.)
  • Flipchart
  • LCD Projector
  • Computer
  • Screen
  • DVD/TV
  • Overhead projector (requires transparencies)

Food:

  • Dry snack foods and covered non-alcoholic beverages are permitted as long as the room is left clean after the meeting.
  • The group is responsible for tidying up the room after the meeting. If cleaning is required after the meeting, a $50 charge will be assessed.

Room Usage Fee: None

Cancellations:
Please Contact the Meeting Room Coordinator, or call (719) 884-9827.

Reserve the Aspen Room.

Pine

Reservations can be made for once per week, up to six months in advance, and 48 hours before the meeting date. You will need a valid library card and a PIN to reserve this room.

Room Capacity: 25

Hours: Same as library hours. Closes 30 minutes prior to library closing.

Setup:
These rooms will be set for classroom seating as a default. The group can rearrange the chairs and tables, but when the meeting is over, the group must return the setup to classroom style.

Food:

  • Dry snack foods and covered non-alcoholic beverages are permitted as long as the room is left clean after the meeting.
  • The group is responsible for tidying up the room after the meeting. If cleaning is required after the meeting, a $50 charge will be assessed.

Room Usage Fee: None

Cancellations:
Please Contact the Meeting Room Coordinator, or call (719) 884-9827.

Reserve the Pine Room.

Aspen/Pine

Reservations can be made for once per week, up to six months in advance, and 48 hours before the meeting date. You will need a valid library card and a PIN to reserve this room.

Room Capacity: 50

Hours: Same as library hours. Closes 30 minutes prior to library closing.

Setup:
These rooms will be set for classroom seating as a default. The group can rearrange the chairs and tables, but when the meeting is over, the group must return the setup to classroom style.

Equipment:

  • Whiteboard (Markers and erasers not provided.)
  • Flipchart
  • LCD Projector
  • Computer
  • Screen
  • DVD/TV
  • Overhead projector (requires transparencies)

Food:

  • Dry snack foods and covered non-alcoholic beverages are permitted as long as the room is left clean after the meeting.
  • The group is responsible for tidying up the room after the meeting. If cleaning is required after the meeting, a $50 charge will be assessed.

Room Usage Fee: None

Cancellations:
Please Contact the Meeting Room Coordinator, or call (719) 884-9827.

Reserve the Aspen/Pine Room.

Study Rooms

Study room reservations can be made once per day, up to 24 hours in advance. A two hour maximum per group is allowed. You will need a valid library card and a PIN to reserve these rooms.

Hours: Same as library hours. Closes 30 minutes prior to library closing.

Food:

  • Only covered non-alcoholic beverages are permitted as long as the room is left clean after the meeting.
  • If cleaning is required, a $50 charge will be assessed.

Room Usage Fee: None

Study Room Capacity Floor
D1 6 Lower
D2 4 Lower
D3 2 Main
D4 2 Main

Cancellations:
Click on the cancellation link on the confirmation email.

Reserve a Study Room.

Comments

Hello there,
My name is Heidi Huff, President of Finding Our Voices, non-profit here in Colorado Springs. I am conducting one of our meetings and would like to reserve a room at the Penrose Library. Our meeting date is November 19 from 12:00 to 3:00pm, I envision no more than 25 folks attending.
Please let me know what more you will need from me and you can reach me at 913-788-1454.

Respectfully,
Heidi Huff, President
Finding Our Voices
FOVArtShow@gmail.com
913-788-1454

Good Afternoon,
My name is Cathy Eckert and I work for the Resource Exchange, a not for profit agency supporting families of children birth through three year of age. I am seeking a location for my team meeting Nov 17th from 11:30-2:30. Our team size is approximately 30. I can be reached via email at ceckert@tre.org or via cell at 719-661-6859.